The admin jobs a tradie should hand over first

The test for what to hand over

A job failing the first two is not worth setting up. A job failing the last two is not safe to set up yet.

• It happens weekly or more often.
• It follows the same shape every time — same input, same output, same wording.
• Somebody can tell instantly whether the result is right.
• Nothing is sent, signed or paid without a person.

In order of hours returned

• Invoicing — completed job details turned into an invoice in your format, ready to check and send.
• Payment reminders — polite, escalating, and sent on schedule so you are not the one making the call.
• Supplier and subbie correspondence — orders, price checks and scopes drafted from a short note, so the day does not stall on your inbox.
• SWMS, JSAs, inductions and site reports — produced from your approved wording, not rebuilt from the last job's file.
• First replies to enquiries — every form, missed call and message answered within minutes with your availability and next step.
• Progress claims and variations — written up consistently, with the right pricing and wording so they hold up when queried.

Why it has to be written down, not typed fresh

Typing a request into an AI assistant each time gives you a slightly different document each time. That is fine while you are experimenting and a problem once it is part of how the business runs. Each of these tasks gets a written instruction — the input, the steps, the format and the limits — so the output is the same whoever runs it, including a new apprentice on their first day.

What stays with you

• Setting or discounting a price.
• Anything contractual, or advice that belongs with your lawyer or accountant.
• Difficult customer conversations — defects, disputes, delays.
• The final look at anything before it leaves the business.

Start with two, not six

Pick the two with the biggest honest hours figure and get them running properly for a month. First AI Win covers up to three built and installed for $599 incl GST, and three is deliberate — enough to prove it, small enough to finish.